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10 Best Secure File Sharing Tools & Software for Business

Best Secure File Sharing Tools and Software for Business

Diego Asturias

File sharing is nothing new. In fact, its technology dates back to the early 1980s when point-to-point binary transfer mechanisms started to emerge and when FTP was standardized. But now, fast forward 40 years, and things have changed, especially thanks to cloud storage.

It has never been easier and more secure to share files, than today. Now, anyone can securely transfer files by just sending a link and adding security with a click of a button.

Here is our list of the best file sharing tools for businesses:

  1. Files.com A robust cloud-based file management system. It allows file sharing via links and wide integration to file transfer mechanisms and external clouds. Files.com is our pick.
  2. Dropbox Business One of the leaders and innovators of the file-sharing arena. Dropbox offers file sharing with wide integration and full collaboration.
  3. Drive from Google Workspace Use Drive along with other business-critical Google tools. You can securely share files via links, email, change permissions, and collaborate.
  4. Box Business A popular tool because of its wide integration with third-party tools. It is also robust and secure in its file-sharing options.
  5. Apple iCloud Synchronize files to all your Apple devices and use them with other platforms for sharing files.
  6. Synology Drive It allows you to create your private cloud with a Synology NAS and share files with anyone.
  7. OneDrive for Business Office 365 includes OneDrive as part of the bundle. It allows full collaboration, file sharing, and many other third-party integrations.
  8. Egnyte Business A cloud-based file synchronization and sharing tool, popular for its long list of third-party integrations and external cloud.
  9. Citrix ShareFile Comprehensive file storage, sharing, collaboration, and sync service built for businesses.
  10. FileCloud A simple yet powerful file sharing and sync solution for businesses of any size.

The Best File Sharing Tools for Businesses

1. Files.com

Files.com

Files.com is a cloud-based file management system. It allows its users to share files from a cloud server while encrypting files in-transit and at-rest. For easier access, Files.com provides secure file exchange without the need for special “user accounts” via share links or file inboxes.

One of the unique values of Files.com is its wide third-party integration to other file-sharing mechanisms, from SFTP, WebDAV, and other cloud storage services like AWS S3, Azure, and GCP. Everything, including “other clouds” can be viewed and controlled from a single interface.

Key Features:

  • Generate secure links to share data.
  • Real-time collaboration via built-in MS Office.
  • 2FA and encryption at-rest.
  • Supports files up to 5TB in size.

Price and trial. Files.com is a subscription-based service charged per month/user. The three plans are Starter ($10), Power ($15), and Premier ($20). Files.com offers a full 30-day free trial.

 

2. Dropbox Business

Dropbox Business

Dropbox is a file hosting service offering cloud storage, client software, and file synchronization. Its initial release dates back to 2007, but its popularity is only growing exponentially. Today, Dropbox saves an estimated 1.2 billion files every day.

Dropbox Business is the regular Dropbox optimized for high collaboration and integration. It allows you to integrate everyday tools such as Google Docs, Sheets, MS Office, Dropbox Paper, and Trello into a single platform. It also integrates with platforms such as Zoom and Slack.

Key Features:

  • Preview Photoshop and Illustrator files without Adobe software.
  • Request specific files to users in the contact list.
  • Chat feature for live collaboration.
  • JustCast service for Podcast hosting.
  • Save screenshots and screen recordings.

Price and trial. Dropbox Business is charged on a per-user/month basis.  Professional (3 TB for €16.58 for a single user), Standard, (5 TB for €10), and Advanced (€15, for unlimited storage). Start a 30-day free trial.

 

3. Drive from Google Workspace

Drive from Google Workspace

 

Google Workspace, formerly known as G Suite, includes all Google’s tools and software for businesses, such as Gmail, Docs, Slides, Sheets, Drive, and more. The bundle includes Google Drive with flexible storage and added features like collaboration and file sharing.

Google Drive gives you total control of how to whom, and when to share files from your cloud-based storage. You can adjust the access with fine-grain control by modifying policies.

Key Features:

  • Share via email or shareable URL.
  • Data loss prevention and data retention with Vault.
  • Google Drive runs Google AI for recommendations and predictions.
  • Shared drives to organize files according to teams.
  • Drive file stream to access files from the cloud.

Price. All plans are charged on a per-user/month. Business Starter ($6), Business Standard ($12), Business Plus ($18), and Enterprise.

 

4. Box Business

Box Business

Box is a popular cloud storage service used by many businesses. According to Box, 68% of the Fortune 500 are their customers. It is useful for storing and sharing files, collaborating, and even to help stay compliant with certain data regulations.

Box is known for having a long list of integrations. The popular ones are Google Workspace, Office 365, and Slack, which are out-of-the-box, but Box can also be extended with Salesforce, Oracle NetSuite, Adobe, and more.

Key Features:

  • Share files via links or directly from Box.
  • Share any type of file and size.
  • Preview files before downloading.
  • Private key management, along with other security features.
  • Built-in task manager and note-taking app.

Price and trial: All plans are charged on a per/user/month basis. Starter(€4.50), Business (€13.50), Business Plus (€22.50), and Enterprise(€31.50). Sign in to get a 14-day free trial for any plan.

 

5. Apple iCloud

Apple iCloud

Apple iCloud is a cloud-based storage and computing service. It allows users to store content, share files with other users (on iOS, macOS, and Windows) and also helps you keep backups and file syncs up to date across all your Apple devices.

Apple iCloud sync functionality is very powerful. When you add a new file to a device, it will automatically update to the cloud and be shown in all synchronized devices. iCloud comes with 5GB for free out-of-the-box for every Apple device.

Key Features:

  • Store files and share them via a private link or email.
  • Allow collaboration on certain files.
  • Share the Pages, Numbers, and Keynote files, and the media library.

Price:

Free, Most Popular ($0.99/month for 50GBs), Lots of Photos ($2.99/month for 200GBs), and Great for Families ($9.99/month for 2TBs).

 

6. Synology Drive

Synology Drive

Synology is quite popular for creating some of the best Network Attached Storage (NAS) solutions to centralize on-premise storage. Now, Synology has developed other solutions for storage and file-sharing that are considered some of the best.

For cloud-based file sharing, Synology provides Synology Drive, which shifts the approach. Synology Drive helps you host your private cloud (via a Synology NAS), keeping 100% of data ownership and without paying any subscription. Browser, desktop, and mobile clients can connect to the NAS and upload/download files as if they were connected to a public cloud.

Features: 

  • Sync on-demand.
  • Intelligent versioning and backups.
  • Access and share files via links.
  • Configure cross-office file-sharing.

Price:

Synology Drive can be applied to a wide number of NAS models. To find what NAS is suitable for your file sharing, visit Synology.

 

7. OneDrive for Business

OneDrive for Business

One Drive for Business is Microsoft’s cloud-based file storage, sharing, and collaboration service. One Drive comes as part of the larger cloud-based Microsoft 365 bundle, which includes Word, Excel, PowerPoint, and more.

The OneDrive service allows you to access, share all your Microsoft 365 files from any device, and collaborate in real-time with other users. It also enables you to edit documents offline and sync the changes automatically, once you are back online.

Key Features:

  • Full access to Microsoft 365 suite.
  • Create file libraries for specific teams.
  • Share folders via a link or give custom permissions via email.
  • Set the expiration date on a shared link.

Price and trial:

All plans are charged on a user/month basis, Plan 1 ($5.00) and Plan 2 ($10.00) only include OneDrive. The Basic ($5.00) and Standard ($12.50) include Microsoft 365 bundle. Test a free trial of Microsoft Business Basic for 30 days.

 

8. Egnyte Business

Egnyte Business

Egnyte develops cloud-based enterprise file synchronization and sharing software. It offers storage, sharing, and collaboration via a cloud service where users can access remotely and from a wide range of devices.

Egnyte Business is popular for having a wide range of file sharing options, from shareable links that can be secured with passwords and expiry dates, folder sharing with levels of permissions, link download limits, and more. The service also offers the best sync options, from sync folder, bandwidth throttling, and more.

Key features: 

  • Support for Microsoft Office and G-Suite.
  • Other integrations, like Slack, DocuSign, Autodesk Forge, and more.
  • Amazing speed and security.

Price and trial: The price is based on the user/month. Team ($10.00), Business ($20.00), Enterprise (contact). Sign up to Egnyte, to get a free 15-day trial.

 

9. Citrix ShareFile

Citrix ShareFile

ShareFile was originally created by a single programmer in 2005. Six years later (2011), ShareFile was included on the Inc. 500 list of the “Fastest-Growing Private Companies”, and later it was acquired by Citrix, one of the most popular SaaS and virtualization providers.

Now, Citrix ShareFile has turned into robust cloud-based file storage, share, collaboration, and sync service tailored for businesses. The service offers real-time collaboration on documents from Office 365, and support from other cloud storage like Google Drive, Box, Dropbox, and more.

Additional key features: 

  • Shareable links and file sync.
  • Encryption at rest and in transit.
  • Unlimited storage.

Price: All plans come with unlimited storage but vary in functionality. Standard ($50/month), Advanced ($77/month), and Premium ($122/month). Try any ShareFile plan for free for 30 Days.

 

10. FileCloud

FileCloud

FileCloud is a cloud-based file sharing and sync solution tailored for businesses of any industry and size. It comes with many integrations, customizable features, and compliant with regulations such as HIPAA or SAS70.

FileCloud allows users to share files from any device, or set remote backups or file sync policies. The service includes a dashboard where IT admins can see file analytics like usage trends, peaks, or even user’s geography.

Features:

  • Integration with MS Office and Outlook.
  • Define permission-based access levels.
  • Protect files with passwords.
  • (Optional) additional customizations like multi-tenancy, automation, branch office replications, third-party integrations, and more.

Price: FileCloud is charged on a per/user/month basis. Level 1 20 GB ($129/month), Level 2 30 GB($199/month), and Level 3 50 GB ($279/month).

 

Choosing a file-sharing tool for your organization

The file-sharing tools shown in this post will help you store, share, sync, and collaborate. To help you get started, almost all tools will give GBs of free storage.

Our favorite tools are Files.com and DropBox Business, both services are dedicated to sharing files and are the best for a wide size of businesses. Additionally, both offer fantastic performance, security, integrations, and speed.